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Privacy policy
 

1. Introduction
Halverstone is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data when you interact with our website or engage with our payroll services.
We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Halverstone provides payroll services to organisations operating within the medical and care sector. For the purposes of data protection legislation, Halverstone is the data controller for personal data processed through this website and in connection with our services.
If you have any questions about this policy or how we handle personal data, please contact us using the details provided on our Contact page.

3. Personal Data We Collect

We may collect and process the following types of personal data:

  • Contact information (such as name, email address, phone number)

  • Business or organisation details

  • Information submitted via contact forms or email enquiries

  • Payroll‑related information where required to deliver our services

  • Technical data such as IP address, browser type, and website usage data

We only collect personal data that is necessary for legitimate business and service purposes.

4. How We Use Personal Data

Personal data is processed for the following purposes:

  • Responding to enquiries and contact requests

  • Providing payroll services to clients

  • Communicating with clients and prospective clients

  • Meeting legal, contractual, and regulatory obligations

  • Maintaining the security and performance of our website

We do not use personal data for automated decision‑making or profiling.

5. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

  • Contractual necessity – to deliver payroll services

  • Legitimate interests – for business communication and service management

  • Legal obligations – where processing is required by law

  • Consent – where provided voluntarily, such as submitting an enquiry

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6. Data Sharing

We do not sell or trade personal data.
Personal data may be shared only where necessary, including:

  • With trusted service providers supporting our operations

  • Where required to comply with legal or regulatory obligations

All third parties are required to process personal data securely and in accordance with applicable data protection laws.

7. Data Security

We take data security seriously. Appropriate technical and organisational measures are in place to protect personal data against unauthorised access, loss, misuse, or disclosure.
Given the nature of payroll services, particular care is taken when handling sensitive and confidential information.

8. Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected, including legal, regulatory, and contractual requirements.
When personal data is no longer required, it is securely deleted or anonymised.

9. Your Data Protection Rights

Under UK data protection legislation, individuals have the right to:

  • Access their personal data

  • Request correction of inaccurate data

  • Request erasure of personal data (where applicable)

  • Object to or restrict processing

  • Request data portability

  • Withdraw consent at any time (where consent is the lawful basis)

Requests relating to these rights can be made using the contact details provided on our website.

10. Cookies and Website Analytics

Our website may use cookies and similar technologies to improve functionality and understand site usage. Where required, consent will be obtained for non‑essential cookies.
You can manage cookie preferences through your browser settings.

11. Changes to This Policy

This Privacy Policy may be updated from time to time. Any changes will be posted on this page, and the updated policy will apply from the date of publication.

12. Contact Us

If you have any questions about this Privacy Policy or how your personal data is handled, please contact us via the details provided on our Contact page.

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